Roles and Applying- MunoM e.V.

Roles and Applying

There are several roles you can take on in MunoM. Below you can find them listed up with an explanation on how to apply for each of the different roles.

Delegate

Delegates make up the biggest group of participants. Every delegate represents a country and is assigned to a committee. They debate global issues and try to create resolutions, with solutions to these given issues. There are normally around 300 delegates.

Applying: If you want to participate as a delegate you will need to apply at your school, as MunoM does not accept individual delegates.
The age limit is up for the individual schools to decide, but it is usually from S4 to S7 (14+ y/o).
Applications are normally available in the first weeks of the school year, again depending on your school.

Delegations/Schools

As mentioned above MunoM does not accept individual delegates. Instead high schools (we don't accept universities) can apply with a delegation. This delegation needs to be under the guidance of at least one teacher, the so-called MUN-Director. It is the duty of the MUN-Director, also referred to as Faculty Advisor, to prepare and supervise their students. The size of these delegations varies from school to school, but averages around 10 delegates. Each school is assigned one or more countries to represent. Each delegation also needs a number of ambassadors. Per country, one in GA and one in ECOSOC. Ambassadors are often more experienced delegates, whose duties are to arrange notepaper for their delegation and to hold an ambassador speech (More information on the speech under Programme of Events).

Applying: Schools can apply via the website MyMUN or by sending an email to info@munom.eu.
Applications for schools open around March.

Chair

The Chair’s role is to lead a committee and the debate and make sure the Rules of Procedure are being followed. Every committee is assgined a head Chair and a deputy Chair, with the head Chair being more experienced. There are also two Chairs for the whole of the GA's and two for the ECOSOC's. These are called the President and Deputy President. They are given as additional roles to a number of chairs. Presidents and Chairs are also referred to as Student Officers.

Applying: As a Chair, you need to have a very good understanding of MunoM and the Rules of Procedure. Therefore you need experience as a delegate in order to apply as a Chair. Many Chairs are from the European School Munich, but every year there are also several Chairs from other schools. Chairs need to lead committees with delegate from up to S7 and therefore need to be of a certain age themselves. Ideally, they should be in S6 or S7 (16+ y/o), but we sometimes also take chairs from S5 (15 y/o). Under circumstances, we sometimes also take independent chairs (not part of a school) from up to 21 years old. In order to apply for Chair, applicants must first attend the Chair workshop, which is ussualy held in April or May. It will be communicated when the workshop takes place and how to apply for it.

NOTICE: Chair applications for MunoM 2023 are now closed.

Press Team

The Press Team is responsible for documenting the conference. They produce a daily newspaper, a video to show at the closing ceremony and lots of pictures. The Press Team normally consists of approximately 30 members, of which around 15 are journalists, 10 are photographers and 3 are part of the film-crew.

Applying: (Approx. S4-S7 (14+ y/o)) To participate as a member of the Press Team as a non-ESM student you can apply via MyMUN and you will be sent an application form that you will have to fill out and send back to us. Normally, the deadline for these applications is early September.
Similarly, ESM students wishing to participate need to fill out a form, which they can find at the reception.

Administrative Staff

The Administrative Staff (Ad-Staff for short) helps the Executive Staff with the organisation of the conference. They set up the rooms, prepare material, print resolutions, manage the note-passing during the debate and generally ensure that the conference runs smoothly. The Ad-Staff consists of 30 to 35 members, which are split into 3 or 4 Ad-Staff per committee.

Applying: Only students from the European School Munich can apply for Ad-Staff. Applications usually open around the beginning October. We will communicate when they open using posters etc.
To apply you need to fill out an application form, which can be found at the information desk. To apply for Ad-Staff you need to be in at least S3.
We usually only take students from up to S5, as Ad-Staff is more of an entry role.

Executive Staff

The Executive Staff is the body that organises MunoM. They do this together with two or three teachers, that make up the Board of Directors, lead by the Head of the Board of Directors. The Executive Staff is a team of 12 students, which are spread over 6 different positions. Each position is occupied by a head and a deputy, with the head being the experienced student, that was the deputy the year before. As a member of the Executive Staff you have a lot of responsibility and by far the most work in comparison to other roles. You will need to attend weekly meetings throughout the school year. However, at the same time, it is also the most rewarding role.

Applying: Only students from the European School Munich can apply for Executive Staff. To apply you need to have participated in MunoM before. You are member of the Executive Staff for two years (first year as a deputy and second year as a head). Therefore only students in S4 and S5 can apply for this position. The applications open a few weeks after the ending of the previous conference. To apply you first need to fill out an application form, which can be found at the information desk. You will then be invited to an interview, where the previous deputies/future heads and the Board of Directors will be present. Afterwards, an applicant will be assigned to each position and the Executive Staff for the coming MunoM is formed.

Below are the job descriptions for all six positions.

Secretary General & Deputy Secretary General

The Secretary General and the Deputy Secretary General are responsible for:

Organising guest speakers for the conference.
Inviting and informing Student Officers
Chairing weekly meetings, including writing the agenda.
Organising workshops
Monitoring progress and ensuring co-operation between members of the Executive Staff.
Representing the Executive Staff as the official spokespersons.
Writing/Updating the instructional guide, the info booklet, the issues for the agenda, the programme of events, the list of delegations and the mailings to the participating schools.

Chief of Protocol & Deputy Chief of Protocol

The Chief of Protocol and Deputy Chief of Protocol are responsible for:

Writing the agenda
Editing Guides (Student Officer, Delegate), Rules of Procedure, Research Report guidelines, Approval Panel documents
Organising delegate workshop
Running the Student Officer workshop
Choose what committees there will be and where they will be placed according to the venue
Running the AP during the conference
Preparing Student Officers
Running the crisis on the last day

Conference Manager & Deputy Conference Manager

The Conference Manager and Deputy Conference Manager are responsible for:

Organising a conference building, including committee rooms, a computer room and photocopying facilities.
Organising lunch for participants.
Organising public transport tickets (MVV) for all participants.
Producing the infobooklet and the instructional guide.
Designing the MunoM badge and party tickets.
Arranging for these and any other printed materials required to be printed (via the EPO printing office).
Arranging country placards.

Financial Manager & Deputy Financial Manager

The Financial Manager (FM) is in charge of all issues relating to money – before, during and after the conference. The FM must:

Draft a financial plan. This should be based on the expenses and receipts from previous conferences, but adapted to the current conference.
Set the participation fee. This should take account for factors such as any surplus from the previous year, the expected number of participants, and the estimated costs for lunches, lease of the conference building, etc.
Contact potential sponsors (by post, e-mail or phone), in order to obtain financial aid, and for issuing receipts for any sponsorship received.
Keep a running overview of the budget and the MunoM account, and decide whether an outlay is in line with the budget. Any expenses incurred by a member of the Executive Staff must be approved at meetings. Where members of the Executive Staff spend their own money to buy something for the conference, the FM has to keep all the receipts and reimburse these expenses after the conference.
Check that participation fees have been credited to the MunoM account. In some cases, participation fees are paid on the first day of the conference, so the FM must be present at the registration desk.
Compile final accounts, which must contain details of all income and expenditure. Together with the Head of the Board of Directors, the FM must finalise all remaining transfers and payments. The final amount on the sheet, the theoretical surplus from the conference, has to coincide with the money in the MunoM account.
The FM is expected to work extremely responsibly and tidily since they will be dealing with large sums of money and payment documents.

Head of Accommodation and Press & Deputy Head of Accommodation and Press

The responsibilities of the Head and Deputy Head of Accommodation and Press include the following:

Organising host families, including allocating delegates to families and liaising with host families.
Helping delegates to find their host families.
Providing delegates with directions to youth hostels/hotels.
Producing press releases for newspapers.
Editing and writing the MunoM conference newspaper.
Putting together a press team to assist with the making of the MunoM newspaper.
Producing a short film on the MunoM conference of that year.
Advertising MunoM throughout the year and running any MunoM social media.

Head of Administrative Staff & Deputy Head of Administrative Staff

The Head and Deputy Head of Administrative Staff are responsible for:

Organising the Administrative Staff. They must hold meetings with the Administrative Staff to explain their duties to them (the Secretary General and/or Deputy Secretary General will also be present at these meetings).
Assigning staff to the various conference rooms in twos or threes (depending on the size of the room), and providing the Conference Manager and the Secretary General, and their deputies, with a list containing this information.
Checking every morning that the rooms have been set up correctly by the Administrative Staff. This includes: setting up placards, putting chairs in the correct place, putting out water for the committee chairs, and, if microphones are available, checking that they are in working order. At the end of each day, they must make sure that all rooms are clean and tidy.
Ensuring that the rules of the conference are being followed (for example, notes are to be written in English only, notes are only to be passed within the committee concerned, notes are only passed on if they are on-topic, etc.).
Making conference badges (together with the Administrative Staff).
Organising a party for the MunoM participants, including making tickets and providing directions to the party location.
Organising a thank-you dinner after MunoM for the members of the Press Team, Administrative staff, Executive Staff, the Board of Directors and a separate thank-you dinner for all Student Officers